![]() Items permeate the QuickBooks landscape, acting as key components in everything from jobs to invoices, accounts to reports. An item that calculates sales taxes for two or more sales tax items grouped together and applied to the same sale. Use for calculating sales tax for a single item. A payment item reduces the amount owed on an invoice. A payment you received at the time you write an invoice. A discount amount to be subtracted from the total either a specific amount (like $20) or a percentage (like 5% off). Use for fast entry of a group of individual items already on the Items list. You must use a subtotal item before calculating a discount or a charge that covers several items. An item that calculates a subtotal, usually on an invoice. Examples include delivery charges, setup fees, and service charges. Miscellaneous charges that are not services, labor, materials, or parts. These can be either part of your overhead (like office supplies or work vehicles), or they can be materials you buy to finish a specific job and charge back to your customer. Materials or parts you buy but don’t keep on hand as inventory. Choose Preferences > Inventory and check the box at the top.) (Hint: Be sure you’ve turned on Inventory to see this item type. Merchandise or parts you purchase, track as inventory, and then resell. Services you either charge for or purchase, such as specialized labor and consulting hours. You can use custom fields let you add details to items you buy and sell, and then use those details to create customized purchase orders, estimates, invoices, and other forms. QuickBooks for Mac has ten different types of items you can use for forms and reports. Items can also be discounts, sales tax, and subtotals. ![]() For a lawyer, a courtroom appearance is an item. In a doctor’s office, an exam is an item. If you buy it or sell it, it’s an item-whether it’s a physical thing or a service. Whatever your business, you’ll need to use items. Service business owners may wonder why they need to fool around with items, since they sell services rather than physical things. When the QuickBooks term “items” comes up, many users immediately think “inventory”-that is, things that retail businesses sell.
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